Executive Assistant - Project Management

About Company

An AI-driven platform that enhances research and due diligence processes for financial institutions, make more informed, data-backed decisions efficiently

Job Description

Executive Assistant. Project Management–led. Virtual. India-based.

This role supports me across multiple fast-moving workstreams. The emphasis is project management, execution discipline, and clear communication. You own systems, track progress, and make sure nothing drops.

Core responsibilities :

  •  Project management. Own task tracking across parallel initiatives. Set up and maintain Notion databases, timelines, and dashboards.

  •  Notion ownership. Build, update, and maintain structured workspaces. Pages, databases, templates, and SOPs.

  •  Slack communications. Coordinate day-to-day comms. Summarise threads, chase actions, and keep stakeholders aligned.

  •  Inbox and calendar support. Prioritize, schedule, and follow up where needed.

  •  Documentation. Draft and polish briefs, updates, notes, and status summaries.

  •  Research and prep. Background research, light analysis, and meeting preparation.

What good looks like :

  •  Notion is always up to date and reflects reality.

  •  Clear owners, deadlines, and next steps on every project.

  •  Slack is calm, concise, and action-oriented.

  •  I can see progress at a glance without asking.

Required profile :

  •  3 to 7 years experience in executive assistance, operations, or project coordination.

  •  Strong project management instincts. Comfortable running multiple threads at once.

  •  Advanced Notion user. Databases, relations, views, and templates.

  •  Confident Slack communicator. Clear, structured, and professional writing.

  •  Excellent English. High attention to detail.

  •  Reliable, discreet, and proactive.

Nice to have :

  •  Experience in startups, consulting, tech, or finance.

  •  Prior exposure to remote, async teams.

  •  Familiarity with UK or US working styles.

Working model :

  •  Fully remote. India-based.

  •  Meaningful overlap with UK time.

  •  Long-term role for the right person.

Mandatory Requirement

Primary Job Profile : Finance & Accounts

Technical Skills : Project management, Database Management

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